Outreach Program Assistant-Part-time

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Outreach Program Assistant-Part-time

Salary

$14.00 Hourly

Location

Outreach Center - East Moline, IL

Job Type

Part-Time Staff

Job Number

22-00323

Department

PaCE

Opening Date

05/07/2024

Closing Date

5/21/2024 11:59 PM Central

Work Hours

Typically 4:00pm - 8:30pm and occasional Saturdays

Application materials required

Resume/CV

• Description

• Benefits

• Questions

General Information & Responsibilities

The Outreach Program Assistant provides afternoon, evening, and occasional Saturday front-line support for the PaCE and the Adult Education Departments by answering questions, assisting Adult Ed students with paperwork, accepting PaCE registrations, collecting payments for PaCE when applicable, making appropriate referrals, and providing support to instructors. This position monitors evening activities to support a secure and orderly learning environment.

Description of Duties

DESCRIPTION OF ESSENTIAL DUTIES:

a. Provides customer service by serving as receptionist - greeting Outreach Center visitors and students, answering questions, assessing student needs, making appropriate referrals, and providing directions.

b. Answers a multi-line telephone system and directs calls to the proper person/department or takes messages when needed.

c. Assists students with completing Adult Education enrollment paperwork and administers standardized assessment tests.

d. Accepts PaCE registrations (in-person and by phone) and secures payment.

e. Provides support to evening instructors. Assists with basic technical issues if ITS Help Desk is not available.

f. Contacts students about class status/changes to upcoming or current PaCE classes.

g. Contacts students who have completed PaCE career classes and records responses.

h. Tracks PaCE post-class evaluation responses and information on PaCE registration forms.

i. Orders/distributes office supplies for PaCE and resolves vendor issues.

j. Mails PaCE schedules and flyers to BHC locations, libraries, and organizations. Notifies past and current PaCE students of upcoming classes and job opportunities through emails.

k. Performs College for Kids and CommUniversity duties including but not limited to answering questions regarding the programs and entering student evaluation responses.

l. Maintains confidential student files and records.

DESCRIPTION OF OTHER JOB DUTIES:

a. Maintains daily sheets to record changes as well as class status and assures that information is communicated to potential students.

b. Represents PaCE and Adult Education at community/college information events.

c. Performs general clerical duties such as filing, eliminating data from PaCE registration forms, completing standard office forms, and distributing mail.

d. Serves as backup for entering Adult Education data into student information systems (Banner and DAISI) for student registration, testing, attendance, and progress.

e. Performs other job-related duties as assigned.

OVERALL ACCOUNTABILITIES:

a. Demonstrates BHC core values.

b. Maintains accuracy and timeliness of work.

c. Communicates professionally and in pleasant manner with others.

d. Maintains confidentiality of records and information.

PRINCIPAL WORKING RELATIONSHIPS:

a. Works directly and cooperatively with the Director of Professional and Continuing Education, Director of Adult Education, Associate Dean of Adult and Continuing Education, and all PaCE and Adult Education staff and faculty.

b. Works cooperatively with all Black Hawk College faculty and staff.

c. Works cooperatively with various vendors/suppliers.

d. Works cooperatively with students, customers, and the general public.

Education & Experience

(To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required.)

a. High school diploma or equivalent required. Associates degree preferred.

b. Minimum of one year of work experience in an office setting performing clerical duties required.

c. Minimum of two years of work experience providing customer service required.

d. Work experience and proficiency in Microsoft Office (Word, Excel, and Outlook) required.

e. Ability to work cooperatively with diverse populations required.

The above statements reflect the general details necessary to describe the principle functions of the described job; it is not an all-encompassing statement of all the work requirements that may be necessary to perform the job.

While you contribute your talent and enthusiasm to BHC, as an eligible employee you will have access to outstanding health benefits, ample time off, a pension plan, educational opportunities, and much more. In this section, you will find an overview of our comprehensive and generous benefit programs. Be sure to check out the Compensation section as well.

Core Benefits for Regular, Part-Time Staff Employees (Employed 20 or more hours per week)

Tuition Waiver

Employee Assistance Program

Flexible Spending Account / Dependent Care Account

Paid Holidays

Sick Leave

Retirement Pension Plans

State University Retirement System of Illinois (SURS): Employees working in a regular and continuous position or one in which services are expected to be rendered on a continuous basis for at least four months or one academic term, whichever is less, may be eligible to enroll in SURS. To learn more about SURS, visitwww.SURS.org.

Optional 403b Tax-Deferred Investment Program: Employees may set up a 403b plan through Empower Retirement.

01

Do you have a high school diploma or equivalent?

• Yes

• No

  02

  Do you have a minimum of one year of work experience in an office setting performing clerical duties?

• Yes

• No

  03

  Do you have a minimum of two years of work experience providing customer service?

• Yes

• No

  04

  Do you have work experience and proficiency in Microsoft Office (Word, Excel, and Outlook)?

• Yes

• No

  Required Question

Agency

Black Hawk College

Address

6600 34th Ave

Moline, Illinois, 61265

Phone

309-796-5222

309-796-5224

Website

http://www.bhc.edu