Assistant Athletic Director for Business Operations

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Please see Special Instructions for more details.

Applicants must include in their online resume the following information: 1) Employment history: name of company, period employed (from month/year to month/year), job title, summary of job duties and 2) Education: school name, degree type, and major.

Posting Details

Position Information

Posting Number S05430P

Position Title Assistant Athletic Director for Business Operations

Department Athletics

Location Arlington

Job Family Athletics

Position Status Full-time

Work Hours Standard

Work Schedule

Monday through Friday; 8:00am – 5:00pm

• Occasionally work a non-standard work week which may include nights, weekends, and holidays.

Open to External and Internal

Salary Salary is commensurate based on qualifications and relevant experience.

Duration Funding expected to continue

Pay Basis Monthly

Benefits Eligible Yes

Benefits at UTA

We are proud to offer a comprehensive benefits package to all our employees at the University.

To help you understand the full value of these benefits, we have created a tool that calculates the total worth of your compensation package. This tool takes into account all of the benefits that you are eligible for, including health insurance, retirement plans, and paid time off. To access this tool and learn more about the total value of your benefits, please click on the following link:

https://resources.uta.edu/hr/services/records/compensation-tools.php

University Information

The University of Texas at Arlington is located in the heart of the Dallas-Fort Worth-Arlington metroplex, a vibrant and diverse metropolitan area that is home to over 7 million people, one of the fastest-growing tech economies in the United States, and a wide array of arts, entertainment, and cultural activities. UTA is a comprehensive teaching, research, and public service institution dedicated to the advancement of knowledge through scholarship and creative work. The University is committed to providing access and ensuring student success, and to a culture of innovation, entrepreneurship, and commercialization of discoveries by our community of scholars. With an enrollment of more than 40,000 students, UTA is the second largest in the University of Texas System. As a result of its combination of rigorous academics and innovative research, UTA is designated as a Carnegie R-1 “Very High Research Activity” institution. UTA ranks No. 4 nationally in Military Times’ annual “Best for Vets: Colleges” list and is among the top 30 performers nationwide for promoting social mobility of its graduates (U.S. News & World Report, 2023). UTA is designated by the U.S. Department of Education as both a Hispanic-Serving Institution (HSI) and an Asian American and Native American Pacific Islander-Serving Institution (AANAPISI), and it has one of the top 5 most ethnically diverse undergraduate student bodies in the United States (U.S. News & World Report, 2023). Its approximately 270,000 alumni, including some who occupy leadership positions at many of the 24 Fortune 500 companies headquartered in North Texas, contribute to UTA’s $22.2 billion annual economic impact on Texas.

Furthermore, UTA is poised to experience widespread growth in the near future. The university recently launched the first phase of its RISE 100 initiative aimed at recruiting 100 new tenure-system faculty to amplify research standing and position UTA as a leader in key scholarly areas; more details are available at https://www.uta.edu/administration/president/strategic-plan/rise100 . The successful candidate for this position will have the opportunity to join UTA during an exciting period of growth and contribute as the university broadens its impact.

Job Summary

Oversee day-to-day operations of the Athletics Business Office, including staff supervision and budget reporting. Cores responsibilities include facilitating contracts, tracking revenue, and managing day-to-day financial functions. Collaborating with the Senior Associate Athletic Director/CFO, they drive innovation and foster departmental collaboration for organizational success.

Essential Duties and Responsibilities

• Oversee day-to-day operations of the Athletics Business Office, including direct supervision of two full-time employees.

• Create and distribute comprehensive monthly budget reports, leveraging technology to streamline tracking and reporting processes.

• Facilitate all Athletic Department contracts including ensuring appropriate review, obtaining approvals, organizing documentation, and tracking of key terms/deadlines.

• Processing payments related to game guarantees specified in game contracts.

• Track all athletics incoming revenue, ensuring comprehensive oversight and accurate financial forecasting.

• Assist the Senior Associate Athletic Director in development and management of the annual operating budget.

• Assist in preparation of the annual NCAA and EADA reports, ensuring all financial data is accurately posted and organized for proper reporting purposes.

• Support the facility use and rental process by tracking agreements, issuing invoices, and ensuring timely receipt of payments.

• Create financial and ad hoc reports as needed for Athletics leadership.

• Ensure compliance with NCAA regulations and other governing policies, implementing risk management strategies to mitigate liability and uphold ethical standards.

• Drive innovation and process efficiencies within the athletic business office, proactively identifying opportunities for cost savings and operational enhancements to support long-term financial sustainability.

• Foster collaboration within the Athletic department and with campus partners to align departmental goals and objectives and promote a cohesive and integrated approach to achieving organizational success.

• Performs other duties assigned.

Minimum Qualifications

• Bachelor’s degree with a minimum of two (2) years’ experience in college and/or professional sports, or related field.

Preferred Qualifications

• Master’s degree.

• Three (3) or more years’ experience in college and/or professional sports, or related field.

• Previous supervisory experience.

Knowledge, Skills and Abilities

• Effective collaboration and interpersonal skills to work with various stakeholders at various levels.

• Flexibility to adjust to changing circumstances, manage ambiguity, and thrive in dynamic environments.

• Ability to prioritize tasks, delegate responsibilities, and manage time efficiently to meet deadlines.

• Extensive knowledge of Microsoft Office Suite

• Ability to analyze and interpret data, processes, and systems to derive meaningful insights for decision-making.

• Excellent verbal and written communication skills

• Capacity for critical thinking with ability to challenge assumptions and think creatively.

• Ability to complete all physical tasks as needed.

Other Requirements

Working Conditions

Special Conditions for Eligibility

CBC Requirement

It is the policy of The University of Texas at Arlington to conduct a criminal background check on any applicant who is under final consideration for employment with the University.

EEO Statement

It is the policy of The University of Texas at Arlington (UTA or The University) to provide an educational and working environment that provides equal opportunity to all members of the University community. In accordance with federal and state law, the University prohibits unlawful discrimination, including harassment, on the basis of race, color, national origin, religion, age, sex, sexual orientation, pregnancy, disability, genetic information, and/or veteran status. The University also prohibits discrimination on the basis of gender identity, and gender expression. Retaliation against persons who oppose a discriminatory practice, file a charge of discrimination, or testify for, assist in, or participate in an investigative proceeding relating to discrimination is prohibited. Constitutionally-protected expression will not be considered discrimination or harassment under this policy. It is the responsibility of all departments, employees, and students to ensure the University’s compliance with this policy.

ADA Accommodations

The University of Texas at Arlington is committed to providing reasonable accommodation to individuals with disabilities. If you require reasonable accommodation in completing this application, interviewing or otherwise participating in the employee selection process, please direct your inquiries to 817-272-5554 or email ADADocs@uta.edu .

Posting Detail Information

Number of Vacancies 1

Open Until Filled

Minimum Number of References Required 3

Maximum Number of References Accepted 3

Special Instructions to Applicants

Applicants must include in their online resume the following information: 1) Employment history: name of company, period employed (from month/year to month/year), job title, summary of job duties and 2) Education: school name, degree type, and major.

Requirement Questions

Required fields are indicated with an asterisk (*).

1. *How many years of professional experience do you have in the related field?

2. None/less than 2 years

3. 2 to 3 years

4. 4 to 5 years

5. 6 years or more

6. *How many years of budgeting and finance experience do you have?

7. 2-3 years

8. 4-5 years

9. 6 or more years

10. None

11. *Do you have supervisory experience?

12. Yes

13. No

Documents Needed To Apply

Required Documents

1. Resume or CV

Optional Documents

1. Cover/Interest Letter